Terms of sale
1.1 These general terms and conditions apply to all offers, agreements and invoices under which Van Belle Louis Consulting BV (hereinafter “Van Belle Louis”) provides services, advice and/or products or transfers rights (hereinafter jointly referred to as “Services”) on behalf of clients (hereinafter the “Client”). No deviation from these terms is valid unless expressly agreed to in writing by Van Belle Louis.
1.2 The Client’s own terms and conditions do not apply, even if shared later, unless explicitly accepted in writing by Van Belle Louis. By accepting Services, the Client accepts these general terms and conditions.
2.1 All offers from Van Belle Louis are without obligation and valid for ten working days unless otherwise stated.
2.2 A binding agreement arises when:
(i) The Client receives written confirmation from Van Belle Louis of acceptance of an order; and/or
(ii) Van Belle Louis begins delivering Services (the “Contract”).
2.3 Modifications to orders are only binding if accepted in writing by Van Belle Louis, which may set additional (financial) conditions.
3.1 The Client must provide all necessary information for execution of the Contract timely and accurately.
3.2 The Client agrees to fully cooperate during implementation, integration, and testing of the Services.
3.3 The Client must notify Van Belle Louis of any changes to their business or contact details within 15 days.
4.1 Invoices must be paid within 30 days of invoice date at the registered office of Van Belle Louis unless otherwise agreed. Payments are net, without deductions or offsets. All prices are in euros, excluding VAT.
4.2 Invoices addressed to EU companies with a VAT number are exempt from Belgian VAT per article 21§2 WBTB and article 55 of Directive 2006/112/EC.
4.3 Objections to invoices must be raised within ten working days of the invoice date.
4.4 In case of late payment, interest will be charged automatically under the Law of 2 August 2002 on combating late payment.
4.5 Late payments also incur a fixed penalty of 10% of the overdue amount per invoice (min. €250, max. €15,000), plus any proven additional damages.
4.6 Late payment of one invoice makes all other outstanding invoices immediately due.
4.7 Van Belle Louis reserves the right to suspend work on all ongoing projects in the event of non-payment.
5.1 The Client assumes all risks associated with use of the Services. Van Belle Louis is not liable for any direct or indirect damages, including but not limited to loss of revenue, data, customers or reputation.
5.2 Any compensation payable by Van Belle Louis is limited to the price agreed in the Contract.
5.3 Claims must be reported in writing within 12 months of the damage.
6.1 Van Belle Louis grants the Client a non-exclusive, non-transferable license to use delivered products.
6.2 Intellectual property rights (including copyright) remain with Van Belle Louis unless otherwise agreed.
6.3 The Client grants Van Belle Louis permission to use its name and logo for promotional purposes, case studies, and reference projects.
7.1 Ownership of products remains with Van Belle Louis until full payment is received.
7.2 If payment is not made in accordance with Article 4.2, the Client’s user rights under Article 6.1 are suspended.
8.1 Both parties agree to maintain confidentiality regarding any sensitive information unless legally required to disclose it.
8.2 “Confidential information” includes source code, documentation, business data, and other non-public information.
8.3 If the Contract ends due to breach by the Client, confidentiality obligations continue for five years.
9.1 Article headings are for reference only and do not affect interpretation.
9.2 If any provision is found invalid, the remainder of these terms remains in effect.
9.3 Van Belle Louis only undertakes a best-effort obligation, unless expressly agreed otherwise.
9.4 Delivery times are indicative and delays do not entitle the Client to compensation or cancellation.
9.5 The Client may not transfer this Contract without written consent from Van Belle Louis.
9.6 These terms and any disputes are governed by Belgian law.
9.7 Disputes are subject to the exclusive jurisdiction of the courts of Kortrijk, Belgium.
10.1 Unless explicitly stated otherwise in a written agreement, the Contract between Van Belle Louis and the Client is entered into for an indefinite period and may be terminated by either party with a notice period of three (3) months, to be given in writing by registered mail or email with confirmation of receipt.
10.2 In the case of project-based Services, the Contract shall automatically end upon the completion and full payment of the agreed project deliverables.
10.3 Either party may terminate the Contract with immediate effect in the event of a material breach by the other party, provided that written notice is given and the breach is not remedied within fifteen (15) calendar days of such notice.
10.4 Termination of the Contract does not relieve the Client of its obligation to pay for any Services already performed or costs incurred by Van Belle Louis up to the termination date.
10.5 Upon termination, all licenses and rights of use granted under Article 6 shall immediately cease unless otherwise agreed in writing.
Van Belle Louis Consulting BV
BE 0802.455.066
Goedendaglaan 8, 8500 Kortrijk, Belgium
📞 +32 494 73 02 69
📧 louis@louisvanbelle.be
© 2025 — Van Belle Louis Consulting BV. All Rights Reserved.
Copyright © 2025 LVBC
